The editor

The editor opens when you start the app. With no document open you see four buttons: Open PDF, OneDrive or Teams, Create from images and Blank document. You can also drop PDF and image files anywhere on that screen; several files are combined into one document. Password-protected PDFs ask for their password when they open.

Once a document is open the window has:

• The menu bar: File, Edit, View, Document and Help, plus the file name (click to rename), undo/redo, zoom, page navigation, the page organizer, Print and Save.
• The ribbon: tabs of tools, described below. Pick a tool, then click or drag on the page. The pin button at the right end (Keep tool selected after use) keeps the tool active for several uses.
• The sidebar (left) with four tabs: Pages (thumbnails), Bookmarks, Comments and Search & redact.
• The properties panel (right) for the selected item or tool: font, color, size and similar settings.

The app logo at the top left switches between the Editor, Signing, and (for owners) Admin areas.

Ribbon tabs

Edit

Tool	Shortcut	What it does
Select & move	V	Select, move and resize items you’ve added.
Hand (pan)	H	Scroll the page by dragging.
Edit existing text	E	Click a line of the PDF’s own text and retype it. See Limitations.
Add text	T	Click to place text. Font, size, bold/italic, alignment, color, background, border and rotation are in the properties panel.
Add image		Choose an image, then click on the page to place it.
Whiteout		Drag to cover an area with white. Covered content is still in the file: use Redaction for anything sensitive.
Add link		Drag an area and link it to a web address or a page.
Delete objects (click or sweep)	X	Erase items you added and the PDF’s own content. See Delete objects.

Comment

Sticky note (N), Highlight text (U), Underline text, Strikethrough text, Freehand draw (P), Rectangle (R), Ellipse (O), Line (L), Arrow (A), Stamp, Measure distance and Delete objects.

• Highlight, underline and strikethrough work on a text selection or a dragged area.
• Stamps can be preset or custom.
• Measure distance draws a measurement line with a scale you set.
• Sticky notes show an author and date. Set your name with Edit → Comment author name…. All comments are listed in the sidebar’s Comments tab.

Fill & Sign

Add text, Signature, Check mark, Cross mark, Dot, Date and Delete objects, plus Manage signatures.

• Existing form fields in the PDF (text, checkbox, radio, dropdown, list) can be filled in directly on the page.
• Signature opens a dialog where you draw, type or upload a signature, then click on the page to place it. Signatures you create are remembered on this device.

Note

Placing your own signature image is not the same as sending a document for e-signature. To collect signatures from other people with a certificate of completion, use the Request signatures tab.

Prepare Form

Text field, Checkbox field and Dropdown field: drag on the page to create a new form field. Set its name, options (dropdowns), whether it’s required, and multi-line (text fields) in the properties panel.

Protect

• Mark for redaction: drag over areas to remove.
• Search & redact: opens the sidebar search, where you can mark every match of a word or phrase.
• Password protect: encrypt the saved PDF.

Redactions are applied permanently when you save. See Redaction and Password protection.

Organize

Crop page (drag the area of the page to keep visible), plus Organize pages (the thumbnail organizer), Insert blank, Insert file, Split, Watermark, Header & footer and OCR.

In the page organizer you can select several pages, drag to reorder, and rotate, delete, duplicate, insert, extract, split or crop them. Return with Back to document.

Request signatures

Choose signers and place fields for them, then send. See Preparing a signing request.

Menus

File

Item	What it does
New blank document	Start an empty document.
Open…	Open PDFs or images from your computer.
Open from OneDrive or Teams…	See Opening and saving files.
Create PDF from images…	One page per image.
Combine files (append)…	Add the pages of other files at the end.
Save	Save the document. For a file opened from OneDrive or Teams this overwrites that file.
Save as / optimize…	Choose a file name, Flatten form fields, and Reduce file size (rasterize) at 72–300 DPI and a JPEG quality. Saves to your computer.
Save to OneDrive or Teams…	Choose a folder and a name.
Download a copy	Only for files opened from OneDrive or Teams: save a copy to your computer.
Export	Pages as PNG images, Pages as JPEG images, or Text (.txt).
Print…	Print the document.
Request signatures…	Switch to the Request signatures tab.
Password protection…	See Password protection.
Document properties…	Title, author, subject and keywords.

Reduce file size turns pages into images

Rasterizing converts every page to a compressed image. Text is no longer selectable or searchable unless you run OCR afterwards. It’s best for scans.

Edit

Undo, Redo (200 steps), Copy item, Paste item, Delete item, Find… (opens the sidebar search) and Comment author name….

View

Zoom in, Zoom out, Actual size, Fit width, Fit page, Show/Hide sidebar, Show/Hide properties, and Page organizer / Back to document.

Document

Item	What it does
Rotate page clockwise / counter-clockwise	The current page.
Insert blank page	After the current page.
Insert pages from file…	After the current page.
Delete page	The current page.
Extract pages…	Save chosen pages (for example 1-3, 5) as a new PDF on your computer, optionally deleting them from this document.
Split document…	Every N pages, or custom ranges separated by semicolons (1-3; 4-6; 7,9). Each part is downloaded as a separate PDF.
Add watermark… / Remove watermark	Text, font size, angle, color, opacity and pages.
Header, footer & page numbers…	Six positions (header/footer left, center, right), font size, margin, start number, color and pages.
Bates numbering…	Prefix, suffix, start number, digits, position and font size.
Remove headers, footers & Bates	Remove what those dialogs added.
Recognize text (OCR)…	See OCR.
Remove all crops	Undo every page crop.

Help

Keyboard shortcuts. The full list is on Keyboard shortcuts.

What’s recorded

Opening, saving, exporting and printing documents, applying redactions, password-protecting and sending for signature are recorded in your organization’s activity report with the file name. The contents of files from your computer aren’t uploaded, unless you send them for signature.

Limitations

• Editing existing text covers the original line with whiteout and places new, editable text on top. The original characters stay in the file underneath, so use Redaction for anything sensitive. Only horizontal text can be edited, and the new text uses the closest standard font (Helvetica, Times or Courier).
• New text uses the 14 standard PDF fonts, so characters outside Windows-1252 are replaced with ?.
• Comments and markups are drawn into the page, so other PDF viewers don’t list them as editable annotations. Sticky notes and links are the exception: they’re real annotations.
• Existing images and graphics can be deleted but not moved or edited in place. Gradient fills can’t be deleted yet, and neither can content in encrypted files.
• Pages from password-protected files are turned into images when you save.
• Typed signatures use Google Fonts; offline they fall back to the system’s cursive font.
• Not available: digital certificate signatures, comparing files, converting to Word or Excel, accessibility tagging, JavaScript actions.