Opening and saving files

OneDrive and Teams

Open: File → Open from OneDrive or Teams… (or OneDrive or Teams on the start screen). The left column lists OneDrive and every team you belong to. Pick a team, then a channel, then browse its folders. You can open PDFs and images (PNG, JPEG, GIF, WebP).

Save: Save writes back to the file you opened. A cloud icon next to the file name shows where it will go. To save somewhere else, use File → Save to OneDrive or Teams…, pick a folder, type a name and choose Save here. If a file with that name exists you’re asked whether to replace it. Saved files are always PDFs; names can’t contain \ / : * ? " < > |.

Keep a local copy: File → Download a copy.

Your computer

Open: File → Open… (Ctrl/⌘+O), or drop files on the start screen. Create PDF from images… makes a PDF with one page per image.

Save: Save (Ctrl/⌘+S). Where the browser supports it you choose where to save; otherwise (including when the browser blocks the save dialog, as can happen inside Teams) the PDF is downloaded.

Files from your computer are edited in the browser and aren’t uploaded, unless you send them for signature.

Save as, Extract and Split save to your computer

Save as / optimize…, Extract pages… and Split document… always save to your computer, even for a file you opened from OneDrive or Teams. Use Save to OneDrive or Teams… to put the result back in Microsoft 365.

What you need for OneDrive and Teams

• A Microsoft sign-in. Inside Teams this is automatic. In the browser, sign in with Sign in with Microsoft. If you signed in with email and password, the file dialog offers a Sign in with Microsoft button.
• Your organization’s approval. If the dialog says your organization hasn’t approved the app’s access to Microsoft 365 files, an owner needs to approve it under Admin → Settings → Microsoft 365 (see Organization settings).
• Access to the file. The app uses your own Microsoft 365 permissions. You see the same files you can open in OneDrive or Teams, and nothing more.
• Size. Saving to Microsoft 365 accepts PDFs up to the server’s upload limit (25 MB unless the operator changed it).

Saving a signed document

Completed signing requests have Save to OneDrive or Teams on their detail page. If the document was sent from a OneDrive or Teams file, the dialog starts in that file’s folder. See Tracking signing requests.